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How to add a Privacy Policy in WordPress

How to add a privacy policy in WordPress

Do you want to know how to add a privacy policy in WordPress?

Having a privacy policy page in your website is one of the most important steps to make your website compliant with GDPR, which will come into effect on 25 May 2018. In this article, We will show you the easiest way to create a privacy policy and add it to your WordPress website. Also, we will provide you with some free privacy policy generator options.

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What is a privacy policy and why do you need it?

A privacy policy is a statement that discloses what personal data your website collects and how the data will be used. Every website that processes personal data is required to have a privacy policy by law. Even if you don’t collect any data from your website users, it’s recommended to have a privacy policy simply stating that you don’t collect any data from them.

Having a privacy policy helps to protect not only users’ privacy but also, your business from possible legal issues. It also helps you to build trust with your audience by being transparent in your data collection and processing.

How to create a privacy policy for your WordPress website

General requirements

A simple privacy policy page should include the following information. Make sure that you keep the policy statement clear and explicit so any user can easily understand it.

  • Type of data you collect from your website users (e.g. their names, email addresses, IP addresses, etc.)
  • Type of methods you use to collect and store the data including how long the data is being stored (e.g. cookies, sign up, registration, contact form, etc.)
  • Use of the collected data
  • Third-parties you share the data with (e.g. Mailchimp, Google Adsense, etc.)
  • Clear user guideline about how to block cookies and opt-out of third party advertisements
  • Your business name, location and contact information

Free privacy policy generator options 

If you don’t have any legal skills and don’t want to hire a legal expert to create/update your policy, you may consider using auto privacy policy generators. By using this, you can automatically create a customized privacy policy for your website. Based on our research, we recommend the following options. They are all free!

Iubenda

The website provides a great tool to create a privacy policy with clean and stylish design. Once you enter and save the required information, it automatically creates two versions of the privacy policy: 1) simple version (as shown below) that is optimized for easy-reading and 2) complete version that includes more detailed legal information. The website offers both free and paid services. To learn how to integrate the privacy policy created by Iubenda into your WordPress website, click here.

Make your WordPress website GDPR-compliant- Privacy Policy example

Auto Terms of Service and Privacy Policy

This Plugin is also a useful tool to easily create a privacy policy for any WordPress site with a few clicks. It might not be as stylish as Iubenda. However, it’s completely free and you can easily add it to your web page by using one of the three shortcodes:   [my_terms_of_service_and_privacy_policy][my_terms_of_service], and/or [my_privacy_policy]

How to Add a Privacy Policy in WordPress

How to add a privacy policy in WordPress

Step 1: Create a privacy policy page

Firstly, go to Pages » Add New in your WordPress admin area to create a new page for your privacy policy. As shown below, we recommend you to name the page Privacy Policy so the users can immediately recognize what this page is about.

If you have prepared a text file of your policy statement, simply copy and paste the text into the new page. Of course, you can also use the auto privacy policy generators that we have suggested above. In the example, we have created a privacy policy by using Auto Terms of Services and Privacy Policy plugin and added the shortcode to show the privacy policy.

How to Add a Privacy Policy in WordPress

Don’t forget to click “publish” or “update” after entering the content!

Step 2: Build a custom menu for a privacy policy page

Once you have created the privacy policy page, you can go to Appearance » Menus and create a new menu. If you don’t know how, you can read our previous post to learn how to build a menu in WordPress.

Step 3: Place a privacy policy menu to the footer area

Now it’s time to assign a location to the new menu. Note that there is no rule on where to place a privacy policy. However, if your WordPress theme allows, we recommend you to add this menu to the footer area of your website. By doing so, the private policy will be shown on every page and also, won’t take any space in your main menu.

The easiest way to do this is to use Widget. After building a new menu, you can go to Appearance » Widgets. Here, you will see ‘Navigation Menu’ widget. Drag this widget to your footer widget area.  Then, from the “Selection Menu” box, choose the menu that you created in Step 2 and save the change. How to Add a Privacy Policy in WordPress

After these steps, your privacy policy will be displayed at the bottom of your website.

How to Add a Privacy Policy in WordPress

We hope this article was helpful. If you have any questions, feel free to leave your comment below!

 

 

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